Terms of Service

1. Who you are agreeing with

Vanti is operated by Nikolay Venev, an individual based in New York, United States. In these terms, "Vanti", "we" and "us" all mean that person.

Contact: support@vantiapp.com · 24-51 38th Street, Astoria, NY 11103

By creating an account or using Vanti, you agree to these terms. If you do not agree, do not use it.

2. Who may use Vanti

You must be at least 18 years old. Vanti is not built for children and we do not knowingly let anyone under 18 hold an account.

You may not use Vanti if we have previously suspended or banned you, or if the law where you are forbids it.

There are two kinds of user, and the rules differ:

• A player enters events, sees their schedule, and views results.
• A director runs an organisation and its events: rosters, divisions, scheduling, scoring and communication.

A director is bound by every player obligation here, plus §5.

3. Your account

• Sign-in is by emailed link. There are no passwords. Anyone who can read your email can get into your account, so protect your email.
• One account per person. Do not share it, and do not create an account for somebody else without their knowledge.
• Keep your details accurate. Directors seed events from them.
• You can close your account whenever you like. What happens to your data then is in the Privacy Policy.

4. What you may not do

Do not:

• Enter false results, tamper with another division's scores, or score a match you have no part in.
• Impersonate another player, or claim an invitation that is not yours.
• Upload anything unlawful, abusive, hateful, or harassing, including in player notes, team names, and messages to participants.
• Try to reach data that is not yours, probe or attack the service, or work around the permissions you were given.
• Scrape the product, resell access to it, or use it to build a competing dataset.
• Automate against it in a way that degrades it for the people playing that day.

We may suspend or remove an account, an organisation, or an event that breaks these rules. On tournament day we will act first and explain afterwards, because a live event cannot wait for a conversation. We will always explain.

5. If you run events (directors)

This section is the important one, because you are handling other people's personal data.

a. You are responsible for your roster. When you enter or import participants, you decide what is collected and why. In data-protection terms you are the controller and Vanti is your processor. We hold that data on your instructions and we do not use it for our own purposes beyond running the service.

b. Only enter people who expect it. By uploading a participant you confirm that you have a lawful reason to hold their details and to give them to us so that they can be invited and scheduled.

c. Collect only what the event needs. Names and contact details, yes. Dates of birth and gender only where a division actually turns on them. Never enter medical information, injuries, health or dietary notes, or any other sensitive category. There is no field for it and it does not belong here.

d. No minors without a guardian's consent. If you intend to run a junior division, tell us first. Vanti is not currently set up for under-18 participants and we would rather build for it than discover it.

e. Private notes are still that person's data. Notes, tags and ratings you attach to a player are hidden from them in the product, but they are that person's personal data and we will include them if that person asks us for a copy of everything we hold. Write them accordingly.

f. Waivers and insurance are yours. Vanti collects no waivers and provides no insurance. Whatever a participant must sign, you collect it yourself.

g. Tell your participants who you are. Keep your organisation's contact email current. When a participant asks us to correct or remove something that is yours to decide, we will point them at you.

h. You will cover us if this goes wrong. If a claim reaches us because of data you uploaded, an event you ran, or a participant relationship you managed, you will cover our reasonable costs.

6. Results, and what is public

A published event's pages are public to anyone with the link, with no sign-in. Divisions, schedules, standings, brackets and podium placings are all public, and they carry players' display names.

• Directors decide whether an event is public or unlisted. Publishing it publishes the names of the people in it. Tell your participants.
• Players, if you enter an event, expect your display name to appear beside your results. If that is a problem for you, say so before the event, not after.

Results are a record. We may keep and continue to show them after an event ends, and after an account closes, for the reasons set out in the Privacy Policy.

Directors own their event's data and may export it at any time. We claim no ownership of it.

7. Scores, and who decides a result

Vanti records results. It does not referee them.

A score in Vanti is what a director or their scorekeeper entered. If a score is wrong, the director corrects it. We will not overturn a sporting result, a seeding decision, a forfeit or a disqualification. Those are the director's calls under whatever rules the event runs, and a dispute about them is between you and the director.

8. Fees and payments

Vanti is free to use today, and no money passes through it. There is no payment processing in this product.

• Entry fees are between you and your director, paid however they arrange it, outside Vanti. We are not a party to it, we do not hold it, and we cannot refund it.
• Anything Vanti shows about a fee is a director's own note that they settled it elsewhere.
• We may charge for Vanti in future. If we do, we will tell you before it applies to you, and you will be able to stop using it instead. We will never start charging silently.

9. This is a new product

Vanti is early software, running its first real tournaments.

• It is provided as it is, with no service-level promise. There is no guaranteed uptime and no guaranteed support response, though in practice someone reads support@vantiapp.com.
• Features will change, and some will be removed.
• Keep your own copy of anything you cannot afford to lose. Export your roster and your results. We take backups, but do not make us your only copy.

10. Notifications and email

By using Vanti you agree to receive the emails the product needs to work: your sign-in links, your entry confirmation, your schedule, and your results. You cannot switch these off and still use the product, because they are the product.

Push notifications are optional and off until you turn them on. You can turn them off in your account settings or from your device.

We do not send marketing email. If that ever changes, it will be an opt-in and it will be separate from this.

11. Your content and ours

Yours stays yours. Rosters, event configurations, notes, logos, photos and messages remain yours. You give us only the permission we need to run the service: to store it, display it to the people who should see it, and publish the parts §6 says are public.

Ours stays ours. The Vanti name, the software and the design are ours. These terms give you permission to use the product, and nothing else. Do not copy the product, reverse-engineer it, or reuse the design.

If you tell us how to make Vanti better, we may act on it without owing you anything. We would rather hear it than not.

12. Ending it

You can stop using Vanti and close your account whenever you like.

We may suspend or end your access if you break these terms, if you put other users or the service at risk, or if we stop offering Vanti. Except where you have broken the rules or someone is at risk, we will give you reasonable notice and a chance to export your data.

If we shut Vanti down, we will give directors with live or recent events notice and an export window before anything is deleted. We will not switch off mid-tournament.

Sections 6, 7, 11, 13, 14, 15 and 16 survive the end of this agreement.

13. What we do not promise

Vanti is provided "as is" and "as available", with no warranties of any kind, express or implied, including any implied warranty of merchantability, fitness for a particular purpose, or non-infringement, to the fullest extent New York law allows.

We do not promise that Vanti will be uninterrupted, error-free, or available on any particular day, or that it will be free of data loss. We do not warrant the accuracy of anything a director or a player entered, including ratings, results and standings.

Vanti is a tournament administration tool. It is not a referee, not an insurer, and not a substitute for a waiver.

14. Limits on what we owe you

To the fullest extent the law allows:

• We are not liable for indirect, incidental, special, consequential or punitive damages, or for lost profits, lost data, lost goodwill, or the cost of a substitute service, even if we were told they were possible.
• Our total liability to you, for everything, is capped at the greater of what you paid us in the twelve months before the claim (which today is nothing) or one hundred US dollars (US$100).
• Nothing here limits liability that cannot be limited by law, including for fraud, for our own gross negligence or wilful misconduct, or for death or personal injury caused by negligence. If you are a consumer, you keep every right your local consumer law gives you, and where that law conflicts with this section, it wins.

Why the cap is here, plainly: Vanti is free and it is run by one person. That person cannot carry a tournament's commercial risk. If the risk you are putting into Vanti is bigger than that, insure it or run it on paper.

15. If we disagree

Talk to us first. Email support@vantiapp.com describing the problem and what you want. Neither of us will start a formal claim for 30 days after that, and most things end here.

If that fails, these terms are governed by the laws of the State of New York, without regard to its conflict-of-laws rules, and any claim goes to the state or federal courts sitting in New York, whose jurisdiction we both accept.

Small claims court stays available to either of us, and nothing here stops you complaining to a regulator or a data protection authority. If you are a consumer somewhere whose law guarantees you your local courts, you keep them.

Claims are brought individually. Neither of us will bring a class action against the other.

16. The rest

• These terms are the whole agreement between us about Vanti, and they replace anything said earlier.
• If we change them, we will change the date at the top, and for a material change we will email you before it takes effect. Continuing to use Vanti after that is your acceptance. If you do not accept, close your account.
• If a court strikes out part of this, the rest still stands.
• If we do not enforce something immediately, we have not given it up.
• You may not transfer your account or these terms to anyone else. We may transfer them if Vanti is sold or reorganised, and we will tell you.
• Nothing here makes us partners, employer and employee, or agents of each other. A director is not our representative and cannot make promises on our behalf.

17. Contact

support@vantiapp.com

Nikolay Venev · 24-51 38th Street, Astoria, NY 11103 · New York, United States